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School of Computer Science Website FAQ

This page contains frequently asked questions and important information on how to update the SOCS website.

What are my access rights?

The answer to this question depends on what your status at McGill is. All website users (with a login and password) can post school announcements, school events, graduate and undergraduate announcements, and announce seminars. You might also be part of a group which might give you additional rights. For instance, professors have profiles and can associate themselves with research areas, labs and courses. Secretaries can access the admin bulletin board and upload documents there. Members of the undergraduate committee can modify the undergraduate pages, etc... If you feel like you should belong to a certain group, contact the webadmin.

How do I change my password?

First login, then click on "My Preferences" in the top right corner. Then select "Change Password".

How do I update my picture?

First login, then click on "My Preferences" in the top right corner. Then select "Personal Preferences". On the following page you can upload a new picture. Ideally, the picture should be 75x100 pixels.

How do I post announcements?

First login, then go to your home folder by clicking your login name on the top right side of the page (see illustration below).

Then, from the tabs, choose "Contents" as shown in the next figure.

Now you have to choose the kind of announcement you want to create from the "Select" popup-menu, and then click the "Add New Item" button as shown below.

In the next page you have to fill in the short name (the file name that will be used to store the announcement - the one that appears in the URL), a headline (this is the text that will appear on the announcement page), an optional lead in (this is the text that appears on the announcement overview page), and the actual announcement in the body text field. You can use html tags to format the announcement if you want. When you're done, click "Save" on the bottom of the page. You will then be presented with your announcement the way it will appear on our website. If you're not happy with it, click the "Edit" tab to make updates.

The next step is very important. It allows you to set the expiry date of the announcement. Please do not skip this step, because we don't want to leave outdated announcements on our pages. To set the expiry date, click on the "Metadata" tab as illustrated below.

Then fill in the expiry date (and an optional effective (start) date)). When you're done, click "Save" on the bottom of the page.

In order to make your announcement visible to everyone, you first have to make it "visible", and then "publish" it. This is done by choosing "Make visible" and then "Publish" from the popup menu on your right, towards the top of the view pane as illustrated below.

It is not possible to make changes to a published announcement. If you want to make changes you have to "retract" it first, and then make the changes, and then "publish" it again.

How do I post events?

First login, then goto the events page. Click on the "Add to Item" menu and select "Event". Then fill in the needed feilds: Title, Start and End, etc. When you have filled in the details click on "Save". A message saying "Changes saved" should be seen. Next, click on the "State" tab and select "Make Visible", once the page has refreshed, click the "State" tab once again and select "Publish". You have now successfully added a Event.

How do I post a seminar?

Posting a seminar is easy. First login, then goto the seminar page. On the bottom of the page there should be a "Administration" header, and a link that reads "Add Seminar". Clicking on it leads to a page that lets you enter all information about the seminar. Make sure that you enter the correct date! You should then choose a category for the seminar. If you don't find an appropriate category, choose "General". If you think a new category should be added, please contact the webmaster. When you're done entering all the information, click "Submit" on the bottom of the page. If the seminar is going to take place within the next 2 weeks it should automatically appear on the seminar front page.

How do I update my profile?

First you have to login, then go to your profile by navigating to People->Faculty->Professors and choosing your name from the list. At the bottom of the profile page you should see a section entitled "Manage", and a link that reads "Update Profile". Click there. You should now see a page that allows you to enter your email, homepage, office, office hours, phone, fax, address and research description. You can also associate yourself with research areas. Optionally you can choose on the right in which order the research areas should be listed. You can also associate yourself with the research labs. Finally, at the bottom of the page, you can select the classes that you are teaching.

What should I do if I teach a course that does not show up on the course list?

Maybe your course has never been taught before, or has been "taken offline". Please send me (joerg) an email, with the course number, and I'll take care of it.

How do I add or remove an multiple course(s) to or from the list of courses I teach?

Login, then go to your profile, and at the end of the page click on "update profile". On the following page, somewhere in the middle, you can select all the courses that you teach in Fall, Winter and Summer. To deselect a course you have to either "Control-Click" or "Apple-Click", depending on your browser and operating system.

How do I update a course webpage?

You can only upate the course webpage of courses you are teaching, so first make sure that you added the course to the list of courses you are teaching from your professor profile page (see "How do I add an existing course to the list of courses I teach?" above. Once you've done that, on your profile page, to the right of the course listing you'll find an button. Click it and you get to the course update page, where you can change the course description, etc. From this page you can also update the webpage information, time and place, and TA information for Fall, Winter and Summer sessions.